Sunday, January 8, 2017

Conflict Management

Sample interview questions: 
How are you at dealing with conflict? 
What do you do when you disagree with others? 
Do you open up or close down in conflict situations? 
How do you handle disagreements?


1. Pick a Good Example:
• Choose an example that shows you taking an active approach to resolving an important conflict.
• Be specific. Don’t give a general answer like, “I deal with conflicts all the time and have learned to stay calm and that communication is key.” It’s boring and it doesn’t answer the question.
• Don’t choose a minor disagreement (“He didn’t want Italian for lunch”) or a conflict that was resolved by someone else or just went away without direct action. The idea here is to show off your interpersonal skills and problem-solving ability.
• Avoid examples that could make you look bad. For example, don’t share a time when your mistake or miscommunication CAUSED a conflict.

2. Get Specific About Your Actions
• The most memorable and compelling stories include enough detail to paint a picture. Show why this conflict was important and that you handled it capably.
• However, you must make an effort to keep the story concise. It’s very easy to go off on tangents (especially if you haven’t prepared in advance). Keep it focused.
• Stick to bullet points. Don’t try to memorize a script.

3. Practice
Take the time to practice telling your story. This is especially important when telling a story about a conflict.
Conflicts often lead to arguments, problems, and damaged/broken professional relationships. You want to feel confident discussing the sensitive details in a way that gets your points across.

Similar interview questions: 
How are you at dealing with conflict? 
What do you do when you disagree with others? 
Do you open up or close down in conflict situations? 
How do you handle disagreements?
Why the interviewer is asking this question:
The interviewer is looking for information that normally would not be offered on the resume or as part of the standard interview response--how the candidate deals with conflict. Many otherwise excellent employees have seen their downfall in how they handled (or didn't handle) conflict. The interviewer knows that most candidates will not offer up true conflict situations, so the practiced interviewer will continue to drill until a real example is provided.
The best approach to answering this question:
Talk briefly about the conflict, but focus on the resolution of the conflict. 
An example of how to best answer this question for an experienced candidate:
"I recently had a conflict with an employee in another department who had a project which was dependent on work being done by myself and two other members of our team. He had sent a rather urgent e-mail accusing us of derailing his project. I had never met him before, so I asked to get together with him for coffee. I asked him to walk me through his project and the inter-dependency of his project with our project. I then walked him through our project and timelines. Once we had the opportunity to communicate our independent priorities, we could begin talking about our shared priorities. We agreed to a timeline that would help us both meet our goals and the conflict was resolved before it became a major incident."

Thursday, January 5, 2017

Art of Escalation

Art of Escalation: 
Escalate issues judiciously & appropriately. Escalate too many & frequently, and it will appear as though you are not competent in your job. Escalate too rarely, and others may have to help clean up problems that could have been avoided had they been informed of them earlier.

What & When issues should be escalated? This may be easiest done with an honest conversation with your boss to understand what types of issues he/she expects you to manage on your own, and what types of issues he/she expects you to discuss or escalate. Different managers have different approaches and want different levels of involvement.

Knowledge: Check if you you have truly reached a point where you can do nothing more — have you tried everything you can possible think of including consulting others and you still are not able to resolve the issue?

Articulate the issue: Clearly and concisely explain the issue and your expectations. Provide enough context without delving into unnecessary detail.

Provide alternative solutions: Make sure to highlight the different possible solutions and the benefits / detriments of each.

**What is the expected outcome you want? Clearly state what you are looking for your boss to do. Do you need a yes/no answer? Does he/she need to discuss the issue with someone else? Is there a specific action that you need your boss to take? Is there a specific date by which you need an answer or resolution? Or, are you escalating just so your boss is aware of potential future issues?

Wednesday, January 4, 2017

Influencing Assertiveness Interpersonal & Interaction

The Influence Skills

As the TOPS model shows, influence effectiveness is partly a function of the skill with which the influencer uses an influence technique. Like a skilled craftsman, it takes time and practice to perfect those skills.
People who become highly skilled in the areas described below can be extraordinarily effective at leading and influencing other people.

©Serban Enache/Dreamstime.com
The research on power and influence shows that there are twenty-eight skills associated with influence effectiveness. These skills fall into four categories: communication and reasoning, assertiveness, interpersonal, and interactive.

Communication and Reasoning Skills

Logical reasoning
The ability to think logically, to analyze problems and identify logical solutions to them.
Analyzing and displaying data visually
Skill at creating charts, graphs, illustrations, and other visuals that clearly convey the relationships among data points and communicate ideas and conclusions clearly in visual form.
Finding creative alternatives
Being creative and innovative; the ability to see alternatives and solutions where others haven’t; skill at “thinking outside the box.”
Probing
Skill at asking insightful questions that lead others to the heart of the problem or issue.
Speaking conversationally
The ability to engage people in casual conversation; skill at conversing on a number of topics; being a skilled conversationalist.
Conveying energy and enthusiasm
Bringing energy and enthusiasm to interactions and situations; being naturally energetic and engaged; the ability to get others energized.
Listening
Skill at actively listening to others; being engaged in others when they are speaking and accurately hearing and retaining the essence of their thoughts.

Assertiveness Skills

Asserting
Skill at stating an opinion with confidence or force; presenting ideas strongly and affirmatively; maintaining one’s position without becoming aggressive.
Persisting
Skill at enduring steadfastly; continuing on one’s course despite opposition or resistance; being insistent and tenacious.
Behaving self-confidently
Having faith in one’s own judgment, abilities, and rights; projecting firmness and steadfastness in one’s purpose, directions, and goals.
Behaving authoritatively
Skill at projecting authority; behaving as though one has the legitimate right to use authority; clearly stating a decision, conclusion, or course of action.
Using a compelling tone of voice
Having a strong, firm, and resonant voice; the ability to command attention when one speaks.
Using assertive non-verbals
Skill at using strong and confident gestures, facial expressions, and body language; projecting confidence and assurance through all the non-verbal aspects of communication.
Using authority without appearing heavy handed
The ability to command others and use legitimate authority without being overbearing, clumsy, oppressive, or harsh.  A key skill in using the influence technique stating.

Interpersonal Skills

Being friendly and sociable with strangers
Skill at opening up to and engaging with people one does not know; being outgoing and conveying warmth, acceptance, and interest in strangers.  A critical skill in the influence technique of socializing.
Showing genuine interest in others
Skill at conveying genuine interest in other people; being authentic in showing care, concern, and curiosity in other people; skill at making others feel important.  A critical skill in socializing and appealing to relationship.
Having insight into what others value
Having a strong, intuitive understanding of other people and what is important to them; skill at discerning what others value without them having to say what it is; interpersonal perceptiveness.
Being sensitive to others’ feelings
Skill at understanding others’ emotions and empathizing with them.
Building rapport and trust
Skill at building harmonious and sympathetic relationships with others; skill at conveying trust in others as well as causing them to feel that one can also be trusted; establishing trustful connections with others.
Building close relationships
The ability to create trusted friendships and close relationships with other people; skill at sustaining intimate and friendly relationships with others over a period of time.
Supporting and encouraging others
Skill not only at helping and encouraging others but conveying that attitude as well; giving aid or assistance to others; and promoting, advancing, inspiring, or stimulating others and encouraging them to forge ahead.

Interaction Skills

Convincing people to help you influence others
Skill at enlisting others’ support and assistance in influencing others; skill at building agreement and cooperation and a unified sense of purpose, particularly in approaching others and trying to persuade them as well.  The most critical skill in the influencing technique of alliance building.
Resolving conflicts and disagreements among others
Skill at managing conflict; the ability to identify core issues, find creative and mutually acceptable solutions, and reduce the emotion in situations that prevents resolution; skill at mediation.
Building consensus
The ability to mediate differences of opinion and reach solutions that others can accept; skill at creating harmony and agreement among people who initially disagree.
Taking the initiative to show others how to do things
A strong interest in and desire to teach others; skill at coaching, teaching, advising, and helping others in developing their skills and abilities.  An essential skill in the influencing technique modeling.
Bargaining or negotiating
Skill at reaching agreement with others over an exchange of things of value; skill at discussing terms and reaching a satisfactory agreement in a settlement, bargain, or deal.  Crucial to the influencing technique of exchanging.
Willingness to ask others for favors
The ease and comfort with which one is willing to ask other people for something done or granted out of kindness or good will.  An essential ability in appealing to relationship.
Willingness to do favors for others
One’s willingness to do something or grant something to others out of kindness or good will and with no expectation of renumeration.  An essential ability in appealing to relationship.